Family Office Associate

We are currently seeking a highly organized self-starter to join our growing team as a Family Office Associate. The successful candidate will report to the firm’s Director of Family Office Services and will work with our clients in the areas of financial administration, cashflow management, financial reporting, accounting and tax compliance support. The Family Office Associate will also collaborate with Prime Quadrant’s Consulting, Operations and Compliance teams in this role.

Key Attributes

  • Proven client service orientation – you get energy from helping people
  • A high degree of accuracy, organization and time management
  • Strong detail orientation with a keen sense for thorough documentation
  • Ability to prioritize and multi-task in a fast-paced work environment
  • Able to work well within a team environment and in a collaborative manner
  • Can handle complex issues and escalate as needed with appropriate urgency
  • Solid process orientation and ability to follow through on commitments


Required Qualifications

  • University degree or college diploma
  • 3+ years of related work experience
  • Strong Microsoft Office fluency (Excel, Word, OneNote, Teams)
  • Experience working with accounting software packages (e.g. Sage50, QuickBooks)
  • A strong understanding of financial and tax reporting, including financial statements and corporate/personal tax returns
  • Excellent verbal and written communication skills, with high fluency in English

Prioritized Qualifications

  • Experience with various forms of legal entities, including corporations, trusts and partnerships
  • Previous client service experience with Ultra High Net Worth and/or Institutional Investors

Primary Responsibilities

Financial Administration

  • Obtain and interpret third party statements and legal documents to support bookkeeping requirements
  • Complete account opening, credit and insurance applications
  • Coordinate vendor payments and Canada Revenue Agency remittances

Cash Flow Management and Reporting

  • Prepare account reconciliations and pro forma cash flow estimates
  • Coordinate cash transfers and investment funding requirements with private bankers
  • Review outsourced bookkeeping to ensure the accuracy of transactions and reconciliation of inter-entity accounts
  • Track accounting and tax cost basis for personal, capital and investment assets

Compliance Support

  • Prepare and compile tax documents and schedules to support the preparation of annual financial statements and tax returns
  • Review and reconcile tax slips for taxpayers (e.g. personal, corporations, foundations)
  • Support accounting and tax advisors, responding to inquiries and reviewing draft deliverables
  • Provide support for Canada Revenue Agency audit and assessment reviews


  • Industry-competitive salary with a performance-based bonus structure
  • Health benefits via participation in the firm’s health spending account
  • Financial support for continued education
  • Three weeks’ vacation
  • Career advancement with demonstrated performance

To be considered send resume and cover letter to:

"Prime Quadrant is a special place to work.  Even though I’m a junior member of the team, I am encouraged to voice my ideas and opinions.  It is exciting that I am actively contributing to the growth and success of our business."

We are looking for the best people, regardless of experience or background.

What is life like at Prime Quadrant?

Our Career Development program focuses on making sure that each team member is in the right position that will allow them to excel. Through quarterly check-ins, 360° peer feedback, and wellness and mentorship programs, each team member receives the resources they need to flourish and grow.

Through our Social Committee, we have team gatherings throughout the year such as monthly birthday parties, our Prime Quadrant softball team, summer socials and fall campfires so that we can grow as a family together.

At Prime Quadrant, giving back to the community is an integral part of everything that we do. Besides raising millions of dollars towards healthcare initiatives through our family office events, we donate our time to our communities. Every year we partner with organizations such as Holland Bloorview Kids Rehabilitation Hospital, Habitat for Humanity, Slopes for Candy, and the Breakfast Clubs of Canada by participating in projects that need volunteers and can benefit from having our team join them.

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